Run Every Truck, Crew, and Manifest From One System
Sitehound Dispatch gives environmental and waste management companies scheduling and dispatch for every truck, with a full ERP behind it — quotes, compliance paperwork, timecards, payroll, and invoicing — so every job moves from the first call to the final payment without re-keying.
Environmental & Waste Management Challenges
Liquid waste, vacuum truck, and environmental service companies juggle a mixed fleet, regulated paperwork on every load, and crews whose hours drive both payroll and billing. When each of those runs on a different tool, work falls through the gaps.
Scheduling a Mixed Fleet
Vacuum trucks, box trucks, CCTV vans, and service vehicles each carry different equipment and crews with different certifications. Matching the right truck and crew to every job — while recurring routes, emergency calls, and missed work pile up — breaks whiteboards and spreadsheets fast.
Paperwork That Follows Every Load
Manifests, bills of lading, job safety analyses, spill reports, and sampling records all have to be completed, signed, and retained. When the paperwork lives on clipboards and in filing cabinets, a single missing signature can hold up disposal, billing, or an audit.
Labor, Drive Time & Prevailing Wage
Crews split their day between driving, on-site work, and disposal runs. Public projects add certified payroll and prevailing wage rules. Reconstructing hours from paper timesheets is slow, and unbilled labor quietly erodes margins.
Jobs That Never Get Billed
Disposal volumes, hours, and fees change between the quote and the finished job. Without a clean hand-off from the field to the office, invoices go out late, go out wrong, or never go out at all.
How Sitehound Serves Environmental & Waste Companies
Sitehound Dispatch connects the dispatch office, the crews in the field, and the back office — one record of every job, from the quote to the signed manifest to the paid invoice. Built on the Sitehound core, it also keeps track of the supplies and equipment on every truck, from absorbents and drums to spill kits and hoses.
Scheduling & Dispatch for Every Truck
Put every truck and crew on one dispatch board. Drag jobs from the assignable pool onto vehicles by day or week, filter by crew and skill, and see carried-over and missed work before it turns into an unhappy customer.
- Dispatch board by vehicle with day, week, and two-week views
- Assignable job pool with missed and carried-over flags
- Recurring service schedules for routine pumping and maintenance
- Route map of every truck's stops and a driver view for operators
Compliance Paperwork Built Into the Job
Create manifests and bills of lading straight from the job, capture generator, transporter, and facility signatures, and track every document from draft to received at the disposal facility. Safety and environmental records live with the job they belong to.
- Hazardous and dangerous waste manifests with signature capture
- Bills of lading, waste profiles, and EPA e-Manifest readiness checks
- Job safety analyses, site inspections, and spill reports
- Triple rinse certificates, stormwater sampling, and field logs
Quotes, Work Orders & Pricing
Build estimates from your price book — disposal by the gallon, trucks and technicians by the hour — with sales tax calculated for the service location. Approved quotes convert straight into work orders, so the job is scheduled exactly as it was sold.
- Price book, rate cards, and customer pricing tiers
- Waste codes and disposal pricing on every line
- Location-based sales tax and fees
- One-click conversion from approved quote to work order
Timecards, Payroll & Billing in One System
Crews clock on-site and drive time against each job. Completed work flows into a ready-to-bill queue for review, and the same records drive payroll, certified payroll, and job costing — so the books match what happened in the field.
- On-site vs. drive time captured per job
- Payroll reports, certified payroll, and prevailing wage support
- Ready-to-bill queue, invoice review, and receivables
- Job costing and QuickBooks integration
Built for Environmental Recordkeeping
The documents your inspectors, disposal facilities, and customers ask for are created from the job itself — signed, tracked, and searchable instead of filed away on paper.
Waste Manifests
Hazardous and dangerous waste manifests generated from the job, with generator, transporter, and facility signatures.
Bills of Lading
Shipping papers for every load, tied to the truck, driver, and job that produced them.
EPA e-Manifest Readiness
Checks that flag missing generator, site, and facility details before a manifest is submitted.
Job Safety Analyses
Pre-job hazard assessments completed and signed in the field before work begins.
Spill Reports & Field Logs
Incident reports and daily field logs recorded with the job, the crew, and the location.
Stormwater & Triple Rinse
Stormwater sampling records and triple rinse certificates kept with the service that produced them.
Built for Service Companies in the Field
Liquid Waste & Vacuum Services
Vacuum truck, pumping, and liquid waste hauling with disposal tracking on every load.
Hazardous Waste Transporters
Manifests, bills of lading, waste profiles, and transporter compliance in one place.
Environmental Field Services
Stormwater, site inspections, sampling, and spill response with records tied to each job.
Industrial & Municipal Services
Recurring service contracts, public-works projects, certified payroll, and prevailing wage.
Fleet & Field Operations Resources
Guides for running trucks, crews, and field teams more efficiently.
Ready to run your trucks, crews, and paperwork from one system?
See how Sitehound Dispatch helps environmental and waste management companies schedule every job, keep compliance records with the work, and bill accurately.